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Post Info TOPIC: RODiS on-line record submission discussion/Q&A


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RE: RODiS on-line record submission discussion/Q&A


GM Local Record Centre wrote:

Yes Jonathan,

For the time being you do need to sign up to each Local Record Centre's version of RODIS in order to submit records for Cheshire, GM and Merseyside. Although, to avoid further complications, there is no reason why you can't create the same user name and password for each county The long term plan is for there to be a single record submission portal for the whole of North West England. However, that is some way off.

You would presumably want to create separate files for each county anyway. So it shouldn't take any longer to enter your records if you have all three LRC's websites saved to your favourites. We look forward to receiving your GM records in due course.

There are other counties using RODIS as well. The full list can be viewed on this page LRCs using RODIS


Steve





Thanks Steve, it's not a problem. One of the areas I bird regularly could include three of those LRSC's so I just wanted to be sure I didn't cock things up!

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Yes Jonathan,

For the time being you do need to sign up to each Local Record Centre's version of RODIS in order to submit records for Cheshire, GM and Merseyside. Although, to avoid further complications, there is no reason why you can't create the same user name and password for each county The long term plan is for there to be a single record submission portal for the whole of North West England. However, that is some way off.

You would presumably want to create separate files for each county anyway. So it shouldn't take any longer to enter your records if you have all three LRC's websites saved to your favourites. We look forward to receiving your GM records in due course.

There are other counties using RODIS as well. The full list can be viewed on this page LRCs using RODIS


Steve

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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I signed up to RODIS through Cheshire's RECORD as I do most of my local birding in that county. Am I right in thinking that I have to also sign up to RODIS through GMLRC and Biobank for Gt. Manchester and Merseyside records respectively? It's not a problem, just didn't want to end up with multiple personas! I've tried loging in through GMLRC and it doesn't recognise my username/password.

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Hi Craig,

You are right. When you register and get a username and password unfortunately RODiS doesn't automatically create you as an observer / determiner as well (this is almost a seperate mini database within RODiS). The first time you enter a record you have to create yourself in the Observer table (as you have done). It is probably easier to just create yourself again as an observer when you come to enter your next record. When we review the tables we will merge both Craig Higson observers into one (fairly quick job).

Hope this helps

Paul

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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I just tried using RODIS to enter a couple of records and encountered a slight problem with the 'observer' and 'determiner' fields. I had already registered but th esearch did not find my name. I enetered a new name, but somehow ended up messing the 'Initial' bit up. Can I edit this to show my full initials or do I just need to create a new observer record? if you see what I mean.

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No one on their death bed ever said they wished they'd spent more time at work. http://bitsnbirds.blogspot.co.uk


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Apologies Keith/Ian,

We'll try to ensure that future posts on RODIS topics are dealt with on this section of the forum. So I've repeated the basic contents of my reply to Geoff on here for future reference.

If you are experiencing problems entering records and submitting them check the following points:

Firstly, if you haven't already done so, click on the Sign Up button and create a user name and password

Then log in and create a new file (or open an existing one)

Input the details of your first record into the data entry screen

Click on the Sticky button at the top of the screen and tick each box you want to keep for the next record e.g. Date, Observer, Determiner

Click on Add Record button on the left hand side of the screen

You should then see your record in the grid below the data entry screen. If not it means your browser has been set to view at more than 100%. To alter this in IE will need to click on View/Zoom and make sure 100% is ticked.

Don't click on the Submit File button until you've finished inputting all the records for the week/month. Once a file has been submitted you won't be able to add any more records to it. If you'd like to enter a small batch of records from say a day's birding and submit to us, we'll check them out and let you know whether you're on the right track.

If you need any help just send us an email with your phone no. and best time to catch you in. Alternatively you can phone GM Local Record Centre (Mon to Fri during office hours). Our contact details are on the RODIS welcome screen. We can give you a ring and go through inputting a few records. RODIS is easy to use once you've got the hang of it. However, we know that there are a few basic mistakes that people make when they first try it out.

Steve


-- Edited by GM Local Record Centre on Friday 18th of January 2013 06:46:57 PM

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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*** FREE RODiS Training Available***

Want to learn how to use RODiS in a tutor led session? We might have just the thing. We have confirmed 2 classroom sessions, one in Tameside and one in Bury. Both sessions are 3 hours and cover the following: -

* Setting up your username and password
* Creating a file and entering, editing and deleting records
* Rapid data entry tips using the sticky feature and the edit and save as new record method
* Importing and exporting data
* Mapping records
* Creating shared surveys and sharing statistics

You can book your place easily online below: -


* Tuesday 22/01/2013 (09:15 to 12:30), St Ann`s centre, Burlington Street, Ashton-under-Lyne, OL6 7DG (capacity 10 learners). Click here for full details and to book your place

* Tuesday 19/02/2013 (09:15 to 12:30), Seedfield Site, Parkinson Street, Bury, BL9 6NY (capacity 12 learners). Click here for full details and to book your place


We are in the process of confirming two more sessions in Wigan and Oldham. We are trying to run one in an evening and one on a weekend to give everybody a good chance. I will post details of the other courses as soon as the details are confirmed. If the course you are after is full you can always add your name to the waiting list and we will put on more courses if there is demand.

Regards

Paul


-- Edited by GM Local Record Centre on Friday 11th of January 2013 04:10:24 PM

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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Hi Keith,

I'm pleased to hear that you are getting the hang of RODIS and enjoy using it! Is it possible that when you typed black-headed gull you missed out the hyphen? RODIS won't recognise the species if you do this i.e. type blackheaded. It's probably a good idea to have a field guide to hand so that you can check spellings of any species which RODIS doesn't recognise.

However another way round this is to do a search in the species box for gull and this will bring up a list of gull species. When entering bird records it's best to set the Taxon group (Species Class) on the Taxon dictionary search box to birds. This is done by entering the species name, clicking on the dictionary icon, then when the Taxon Dictionary search box appears click on the drop down arrow in the Select Species Class (top left hand corner) and select birds from the drop down list before clicking on search.

This will avoid data entry errors. For example if you do a search for Redshank without selecting birds from the Species Class box you will have six options to choose from including four species of moss and a flowering plant

I'll drop you a pm about the missing black-headed gull record.

Steve



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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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I am slowly getting the hang of Rodis and enjoy using it.
A Minor problem occurred tonight, in that after entering my record for Black-headed Gulls at Rumworth Lodge,
it would not let me submit the file, saying that this particular entry was invalid.
I checked the Common name and Latin name as both correct.
The only thing that I could spot was that the Taxon Group column was Blank and had not enter ''Birds''....
(all my other sightings had entered either ''Birds'' or ''Mammals'' here by the system)
In the end I deleted this entry and submitted the file.
Any idea what was wrong as I have entered this gull before without a problem.?

-- Edited by keith mills on Wednesday 21st of November 2012 08:59:14 PM

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Rumworth List 2018, species to date: 92 Latest: Spotted Redshank, Yellow Wagtail, Dunlin, Kingfisher, Redstart, Little Egret.



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Thanks for clarifying that Martyn. I was aware it is possible for Macs to run Windows programs (including Excel) but its far, far from my area of expertise, so it's good that RODiS seems to work for you, so far at least

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Ian McKerchar (forum administrator and owner)


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Data input into RODIS seems to work OK on a desktop Mac (running OS X Snow Leopard) and so it should also work on a MacBook too. As I haven't tested all the facilities however, I can't yet confirm that every aspect of the software is working.

-- Edited by Martyn Jones on Saturday 17th of November 2012 10:58:00 AM

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keith mills wrote:

I have managed to input and submit a first record on Rodis.
I did not find it easy!
Despite care with the Grid reference both from Google Maps and my OS map, the system continued to come up with place names over 500 metres away. A little misleading surely.There is also a manual full location which I suppose solves that problem
But why go through all the Grid reference business to come up with somewhere not correct?





Hi Keith,

Thank you for your records from Bolton Parish Church. Sorry to hear that you did not find it easy. I can assure you that once you become more experienced with inputting records into RODIS you will find it easy! The issue of sites is an important one. However more important still is using the correct grid reference which you have done. Records input into RODIS are imported into the GM Local Record Centre's main database against the grid reference and then matched to the site which means that for large sites, such as Horwich Moors, the exact location of the record is retained irrespective of the site name allocated by RODIS. This is clearly of critical importance when GMEU are assesing the potential impacts of a planning application.

There are currently 4268 sites in RODIS almost double the number on the GM Bird Recording Group's Excel file! Over the next few months we will be adding mores sites. Not only is Bolton Parish Church not currently in RODIS neither is it on the GMBRG Excel file. The site was created in the GMBRG database in the last couple of years and will be added to the Excel file when it is updated at the end of 2012. New sites can normally be added to RODIS within 2 working days. We will add Bolton Parish Church, Bolton Town Hall and a general site for Bolton Town Centre which can be used for other locations. We don't want to create sites for too many buildings / streets in the town centre, as this will just make the database too unwieldly. However, the record can still be input using the inbuilt Google maps, at the precise location. Could be interesting if people start inputting their Waxwing records as they can then be viewed via Google Earth.

If you or any other RODIS users would like other sites added just post them on here.

If you need any more assistance please phone the RODIS help line 0161 342 3123, or email info@gmwildlife.org.uk and we will phone you back.

Steve

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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Tony Darby wrote:

I'm sure you're correct Ian, although Macs are very friendly in many other ways. However, I've had to
bite the bullet and download Office for Mac, so I can now use the Excel spreadsheet thingy, whatever
that is





That's good news Tony; don;t forget, there's always help at hand if you need any assistance with it

Being an Apple product user myself I sometimes find it frustrating that they make such great machines but yet they are not compatible with some other PC friendly software. Its not all Apple's fault of course but I do wish I could obtain Flash player for my iPhone sometimes!

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Ian McKerchar (forum administrator and owner)


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I'm sure you're correct Ian, although Macs are very friendly in many other ways. However, I've had to
bite the bullet and download Office for Mac, so I can now use the Excel spreadsheet thingy, whatever
that is

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Tony Darby wrote:

I've not looked into it yet, but is RODiS as Mac-unfriendly as MapMate and Excel





Or is it Macs that are MapMate and Excel unfriendly

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Ian McKerchar (forum administrator and owner)


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I've not looked into it yet, but is RODiS as Mac-unfriendly as MapMate and Excel

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Date:

I have managed to input and submit a first record on Rodis.
I did not find it easy!
Despite care with the Grid reference both from Google Maps and my OS map, the system continued to come up with place names over 500 metres away. A little misleading surely.There is also a manual full location which I suppose solves that problem
But why go through all the Grid reference business to come up with somewhere not correct?

__________________
  
  

Rumworth List 2018, species to date: 92 Latest: Spotted Redshank, Yellow Wagtail, Dunlin, Kingfisher, Redstart, Little Egret.



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Hi all,

Here are a few Q&As that catch out new users. Remember if you want any help, or just somebody to talk you through entering your first records online, give us a call on 0161 342 3123


Q. When entering a record why I can't find myself when searching for an observer/determiner?

A. The section of the database storing usernames and passwords is not linked to the observer/determiner list. Therefore although you are registered as a user when you enter your first record you will have to create yourself as an observer/determiner (just requires your title and name). From this point onwards you will be available as an observer/determiner.


Q. Once I have added a record the next record card is blank, can I reuse values from my previous record?

A. The easiest way to do this is to click on sticky at the top of the record card. You can select which values you want pre-populated on your next record card here e.g. carry forward the grid ref, date, location, observer and determiner. This allows you to quickly enter multiple records from a single site visit as all you have to do is update the species and abundance each time.


Q. How should I organise my recording files?

A. Completely up to you. RODiS requires you to setup at least one file in order to be able to input any records. At the Record Centre we tend to create one file for each survey so that we can easily find, report on and map records in the future. Some people create a file for each survey like we do and others organise their records by having one file per week or per month. Once you have entered a few records and submitted a file you will probably get a feel for what method will suite you best.



Thanks

Paul

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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Hi Paul,

If you are already submitting records to BirdTrack then there is no need to enter the same records onto RODIS as this would create duplicates. The BTO supplies all BirdTrack records from GM to the GM Bird Recording Group.

However, when you are out birding, if you see any other wildlife or plants/fungi please submit these records via RODIS. Ian has explained in his post that RODIS is intended to make it more convenient for people who are already posting on the Manchester Birding forum, but not currently submitting their records, either directly or indirectly to GMBRG, to do so. We appreciate that the current record submission methods offered by GMBRG (Excel files and MapMate) are not to everyone's liking. We hope that the availability of RODIS on Manchester Birding will result in an increase in the number of people sending in their records of birds and other wildlife.

It only takes a few minutes to sign up. Once you've created a user name and password, just log in, create your first file and you can then start entering records. As Ian has pointed out there is a help manual which can be downloaded and should enable you to get started. However, if anyone has any questions please post on this thread. Alternatively The help tel. no. is manned Mon to Fri from 9am to 5pm. Outside office hours you can send an email or a pm. There is an Adhoc button below the help screen but this is really intended for casual records. If you intend sending in records on a regualr basis then please create an account.

The results of the Clifton CP bioblitz held on 8th and 9th Sept can be viewed via this link

Clifton Bioblitz

Steve

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Greater Manchester Local Record Centre www.gmwildlife.org.uk


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On the RODIS website, they ask us to avoid duplicate records. Does this include our records we put in birdtrack? Can we put our records onto birdtrack and onto RODIS?

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Target birds: Golden Plover, Little Owl, Common Crossbill.


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RODiS gives Manchester Birding website and forum users the facility to submit their records on-line and that all records submitted will also be made available to the the Greater Manchester Ecology Unit for use in their work, assessing the impacts on biodiversity of planning applications and selecting and reviewing Sites of Biological Importance. Records will also be uploaded to the National Biodiversity Network Gateway for use by Natural England and the Environment Agency.

This thread will be monitored by Paul Barrington and Steve Atkins of the GM Ecology Unit who will offer their full assistance to its users. It should also be used for users to flag up any sites they need which can then be added to RODiS. Most of the main sites are already in RODiS but as a temporary measure sites can be entered in the Full Location box which is free text. The RODiS sign-up screen also gives the contact email and telephone number for support. It also outlines the key features of RODiS and has a very useful help manual which I strongly recommended to all users. The general help function on RODiS gives a contact number/email address for RECORD, the Cheshire LRC who developed RODiS. This should be ignored by people submitting records from Greater Manchester.


-- Edited by Ian McKerchar on Thursday 15th of November 2012 05:16:55 PM

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Ian McKerchar (forum administrator and owner)
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